Flag Requirements

Luxembourg applies international and EU maritime standards

Documents Required On-Board

Luxembourg does not require any special documentation to be carried on-board other than the Luxembourg Maritime Act of 1990. A soft copy of the Maritime Act is sufficient, provided it is accessible on board.

Otherwise, all publications required to be carried on board Luxembourg flagged ships are listed in IMO Circular “List of Certificates and Documents Required to be Carried on Board Ships, 2017” (FAL.2/Circ.131 MEPC.1/Circ.873 MSC.1/Circ.1586 LEG.2/Circ.3).

No particular format is mandated for these documents, including log books, provided they comply with IMO requirements.

IMO Instruments

IMO instruments such as the SOLAS, MARPOL, COLREG and STCW Conventions deal with many operational aspects, inter alia, navigational responsibilities, safety-related training/drills on board, safe cargo handling, oil spill prevention, collision avoidance activities and watchkeeping standards.

Although not expressly required by IMO instruments, it is prudent to carry such documents on board to improve the crew’s knowledge and enhance implementation of IMO instruments.


CAM Circulars

The Commissioner of maritime affairs (CAM) regularly issues circulars outlining Luxembourg flag state requirements and policies concerning ship safety, security, labour standards as well as environmental protection.

1. Port State Control

CAM 05/2019 – Launch of a Concentrated Inspection Campaign on Emergency Systems and Procedures

  • A Concentrated Inspection Campaign (CIC) on Emergency Systems and Procedures will be carried out by Paris MoU and Tokyo MoU from 1 September 2019 to 30 November 2019;
  • The CIC’s main objectives are to ensure :
    • appropriate and prompt ship responses to emergency situations which preserve human lives, protect the marine environment and minimize damages to ships
    • the implementation of necessary measures by stakeholders having a direct influence on ship safety (ex. shipping companies and ship managers);
    • increased stakeholder awareness of the ship emergency system importance;
    • emergency systems installed on board can be properly operated and effectively managed in any emergency situations; and
    • masters and ship crews understand their assigned roles and duties in case of emergency and enhance their familiarity with the situations so that they can act immediately when circumstances arise.
  • The specific questionnaire that will be used by PSCOs in the Tokyo and Paris MoUs can be found here.
  • Please note that the International Chamber of Shipping has issued a Guidance to assist shipowners and operators with preparations for Port State Control (PSC) inspections involving the Concentrated Inspection Campaign (CIC) on “Emergency Systems and Procedures”.

Download Circular CAM 05/2019


CAM 10/2018 – Launch of a Concentrated Inspection Campaign on MARPOL Annex VI

  • A Concentrated Inspection Campaign on MARPOL Annex VI will be carried out by Paris MoU and Tokyo MoU from 1 September 2018 to 30 November 2018;
  • Targeted items:
    • bunker delivery notes availability and values;
    • records and procedures for ships which are using separate fuel oils;
    • alternative arrangements;
    • maintenance of ozone-depleting substances;
    • implementing the shipboard incinerator or thermal waste treatment device guidance;
    • familiarization with essential shipboard procedures;
    • Ship Efficiency Management Plan availability.

Download Circular CAM 10/2018


CAM 04/2016 – Manual Blocking of Quick Closing Valves

  • Manual blocking of quick closing valves during maneuvering will most likely be considered a detainable deficiency by Port State Control.

Download Circular CAM 04/2016


CAM 06/2015 – Sulphur Inspection Guidance for use by EU PSC Inspectors

  • The European Safety Agency recently published its Sulphur inspection guidance for use by EU Port State Control Officers.
  • The EU Sulphur Directive was transposed into Luxembourg law on 8 November 2002 and amended on 17 October 2013.

Download Circular CAM 06/2015


CAM 05/2014 – SeaSafe Program

  • Luxembourg has implemented SeaSafe, an advanced vessel screening software, to strengthen regulatory oversight its fleet and mitigate PSC detention risks, at no extra cost to Owners and Operators.
  • This proactive approach helps ensure Luxembourg-flagged vessels are properly prepared for their upcoming port calls and increases the likelihood of a positive outcome in the event of a PSC inspection.
  • Ship owners and/or ship operators should ensure that their DPAs and Masters carefully review the PSC Guidelines and return a complete a Pre-Arrival Checklist prior to the ship’s arrival in port.
  • The Luxembourg Administration will decide whether corrective action is required (ex. Flag State Inspection).

Download Circular CAM 05/2014


CAM 07/2007 – List of Paris MoU PSC Deficiency Codes

Download Circular CAM 07/2007


CAM 06/2007 – List of Companies authorized to carry out Flag State Inspections

Download Circular CAM 06/2007


CAM 01/2001 – Information concerning Port State Control Inspections

  • Masters must receive a copy of the PSC inspection report from PSC authorities
  • Masters must promptly communicate PSC inspection reports to the Luxembourg Administration.

Download Circular CAM 01/2001

 

2. Security

CAM 02/2019 – Instructions for ships sailing or anchoring in the area of the straits of Hormuz

  • Following the recent attacks against 4 tankers in the Gulf of Oman, the Joint War Committee in London extends the geographical coverage of the High Risk Area for shipping, which now includes Oman, UAE and the Persian Gulf West of longitude 58°E. The boundaries of Saudi Arabia – Gulf coast and Red Sea coast (excluding transits) have also been amended.
  • The Masters and SSOs are requested to take due diligence when trading in these coastal areas. Although the ISPS level remains at level 1, it is recommended that Masters operate their vessels as if at level 2.
  • All incidents shall be reported to the local authorities and to the UKMTO at +44 239 22 22 060.

Download Circular CAM 02/2019


CAM 08/2018 – Best Management Practices to deter Piracy and enhance Maritime Security in the Red Sea, Gulf of Aden, Indian Ocean and Arabian Sea

  • Shipowners are encouraged to adopt BMP5 measures and register voyages with EU NAVFOR, MSCHOA and UKMTO.
  • Industry anti-piracy guidelines published by ICS, BIMCO, INTERCARGO, IG P&I and OCIMF should also be considered.

Download Circular CAM 08/2018


CAM 05/2017 – Instructions related to the delegation of Security related Inspections to RSOs

  • An interim International Ship Security Certificate (ISSC) is issued by flag following an Interim verification (Section A 19.2.1 of the ISPS Code).
  • Any deficiencies identified during the ISPS verification must be rectified prior to the issuance of the ISSC by the RSO.

Download Circular CAM 05/2017


CAM 02/2014 – Ship Security Alert System (SSAS) – available upon request


CAM 03/2013 – Private Maritime Security Companies(PMSC) – available upon request


CAM 03/2008 – IMO Unique Company and Registered Owner Identification Number Scheme & Changes to the Continuous Synopsis Record

  • IMO’s unique company and registered owner identification scheme applies to new or existing companies and registered owners managing ships ≥ 100 GT involved in international voyages.
  • Company and Registered Owner identification must be recorded in Continuous Synopsis Records.

Download Circular CAM 03/2008

 

3. Safety

CAM 02/2019 – Instructions for ships sailing or anchoring in the area of the straits of Hormuz

  • Following the recent attacks against 4 tankers in the Gulf of Oman, the Joint War Committee in London extends the geographical coverage of the High Risk Area for shipping, which now includes Oman, UAE and the Persian Gulf West of longitude 58°E. The boundaries of Saudi Arabia – Gulf coast and Red Sea coast (excluding transits) have also been amended.
  • The Masters and SSOs are requested to take due diligence when trading in these coastal areas. Although the ISPS level remains at level 1, it is recommended that Masters operate their vessels as if at level 2.
  • All incidents shall be reported to the local authorities and to the UKMTO at +44 239 22 22 060.

Download Circular CAM 02/2019


CAM 07/2018 – Initial testing of Watertight Bulkheads

  • ROs may apply IACS UR S14 provisions and testing procedures to satisfy SOLAS Reg. II-1/11.2-11.3 where:
    • RO plan-approval department reviews Tank Testing plans and confirms structural similarity of tanks;
    • RO confirms the shipyard maintains a certified QMS based on a recognized standard or acceptable equivalent standard;
    • RO has prior experience with the shipyard and is satisfied that IACS UR S14 adequately ensures the requisite tightness and structural strength of watertight boundaries.

Download Circular CAM 07/2018


CAM 12/2016 – Approval of Inflatable Life-Rafts subject to Extended Service Intervals not exceeding 30 months

  • Luxembourg has approved the use of the RFD Endure R inflatable life-rafts, backed by service intervals of 30 months.
  • Extended servicing intervals will be accepted under the following conditions:
    • servicing is performed within 30 month intervals at approved Servicing stations which appointed for this purpose by Survitec Group Ltd;
    • extended service intervals only apply over the first 10 years of a life-raft’s life;
    • specially-packed Liferafts are repacked with new packaging materials at each service;
    • rafts are serviced and repacked within 3 months of loss of hermetic seal, or 30 months from previous repacking if sooner;
    • IMO Resolution A.761(18) servicing tests are carried out, according to the age of the life raft, during the period of the elapsed extended service interval will be carried out by the service station prior to repacking;
    • regular on-board monitoring by means of a special indicator to check for moisture ingress recorded in an inspection log which remains aboard the ship;
    • Passenger ships equipped with specially packed life-rafts comply with SOLAS Chapter III Regulation 19.4.3 by carrying aboard, or having ready access to, a conventionally packed training raft of similar type and means of operation, or by carrying a visual training aid which can simulate inflation and davit launching of such life-rafts;
    • the outer containers of specially packed RDF Endura Liferafts in the extended servicing scheme need to carry a special label providing information about the Liferaft inspection and service.

Download Circular CAM 12/2016


CAM 06/2016 – Verification of Gross Mass of a Container Carrying Cargo

  • New IMO rules for weighing containers in Chapter VI Regulation 2 of the SOLAS convention;
  • The new SOLAS convention requires containers’ Verified Gross Mass to appear on shipping documents along with the shipper’s or his representative’s name and signature;
  • Using certified and calibrated weighing instruments, the shipper shall verify container gross mass by weighing all packages, cargo items, pallets, dunnage and other packing and securing material and adds the tare mass of the container;
  • The total sum has to be provided using one of the following calculation methods:
    • ISO-certified calculation method;
    • AEO-certified calculation method:
    • Calculation detailed in a documented procedure validated by the Luxembourg Administration. Calculation methodology approval can be sought through a request submitted to the Sociètè Nationale de Certification et d`Homologation (SNCH).

Download Circular CAM 06/2016


CAM 05/2016 – Approval of Inflatable Life-Rafts subject to Extend Service Intervals not exceeding 30 months

  • The service intervals for Viking inflatable Life-raft range type S30 Packed may be extended per SOLAS 74. The package consists of a hermetically sealed pouch within a GPR container;
  • Life rafts must be approved in accordance with
    • Council Directive 96/98 EC of 20/12/1996 on Maritime Equipment;
    • SOLAS 74;
    • Resolution MSC.81(70);
    • IMO MSC/Circ.811.
  • Life rafts must be installed, inspected and serviced in accordance with the provisions of MSC.1/Circ.1328 and satisfy the following conditions:
    • Service shall be carried out within a 30-month interval in approved servicing stations;
    • The 30-month service interval applies to the first 10 years, provided the hermetic seal has not been compromised;
    • Regular service intervals (SOLAS regulation III/20.8.1.1) are followed for Life rafts older than 10 years;
    • Hermetic seal verification is performed at maximum intervals of 12 months from the date of last service or on-board inspection by qualified persons. All readings are recorded and kept on-board for inspection purposes along with Life raft certificates;
    • All servicing tests are carried out by the servicing station at the next service after the nominal due date of that test. A new packing material must be used in case of signs of degradation;
    • On-board Life raft inspection and servicing are scheduled in advance. No additional extensions will be provided;
    • In addition to other markings, the S30 Life raft container must bear a special label detailing extended service and inspection information.

Download Circular CAM 05/2016


CAM 10/2015 – Electronic Chart Display and Information System (ECDIS) – Guidance for Good Practice

  • MSC. 1/Circ.1503 consolidates all previous IMO ECDIS circulars and provides guidance regarding SOLAS chart carriage requirements:
    • ECDIS software maintenance;
    • operating anomalies identified within ECDIS;
    • the differences between Raster Chart Display System (RCDS) and ECDIS;
    • ECDIS training;
    • transitioning from paper charts to ECDIS;
    • training and assessment in the operational use of ECDIS simulators;
  • References to IMO ECDIS performance standards and 7 IMO ECDIS circulars which remain in force.

Download Circular CAM 10/2015


CAM 08/2015 – Enclosed Spaces On-Board

  • New IMO requirements for Life-saving appliance and arrangements (SOLAS Chapter III Life – Regulation 19);
  • Crew members must participate in an on-board enclosed space entry drill at least once every two months;
  • Every ship shall carry an appropriate portable atmosphere testing instrument(s) to measuring atmospheric content in enclosed spaces.

Download Circular CAM 08/2015


CAM 06/2012 – Digital Nautical Publications

  • UK Hydrographic Office(UKHO) digital nautical publications are deemed equivalent to paper publications and satisfy SOLAS requirements.

Download Circular CAM 06/2012


CAM 05/2012 – Incidents and accidents reporting obligations

  • All incidents and accidents must be promptly notified to the AET (Administration of Technical Investigations – info@aet.etat.lu ) and the Luxembourg Maritime Administration (cam@etat.lu), along with a completed electronic report form available here;
  • All parties concerned by casualties and incidents should make every effort to:
    • save all information from charts, logbooks, electronic and magnetic recording and video tapes;
    • prevent overwriting or other information alterations;
    • prevent interference with any other equipment considered pertinent to the accident investigation;
    • collect and preserve all evidence for the purpose of the accident investigation.

Download Circular CAM 05/2012


CAM 02/2008 – Long-Range Identification and Tracking of Ships (LRIT)

  • SOLAS Chapter V Regulation 19-1 establishes a multilateral LRIT information sharing agreement to improve maritime safety and security;
  • The following ships performing international voyages will be required to transmit LRIT messages:
    • passengers ships (including high-speed crafts);
    • cargo ships (including high-speed crafts) of 300 GT and above; and
    • mobile offshore drilling units.
  • The ship’s identity and position, as well as transmission time and date will automatically be transmitted;
  • Ships operating in area A1 with AIS are exempted;
  • Access to LRIT information will be restricted to Contracting IMO Member State Administrations;
  • Shipowner shall contact authorized Application Service Providers (ASPs) for shipborne equipment testing.

Download Circular CAM 02/2008


CAM 02/2008 – Add. 1 LRIT- Authorized Testing ASP Companies

Download Circular CAM 02/2008 – Annex

 

4. Seafarer Certificates

CAM 02/2018 – Luxembourg regulation on seamen’s books – Certificate of Service

  • Crew changes should be communicated by email in the form of an updated crew list;
  • The dates on which seafarer signs-on and signs-off should be recorded in the designated section of his or her Luxembourg seaman book;
  • A record of seafarer navigation period may be submitted, in duplicate, for endorsement by the Luxembourg Maritime Administration reflecting actual navigation periods, exclusive of any leave and holidays. The record must comply with MLC, 2006 provisions.

Download Circular CAM 02/2018


CAM 04/2017 – Procedures concerning the issuance of Seafarers’ Documentation by Luxembourg

  • New applications must be submitted to renew all Luxembourg Seaman’s Books;
  • Luxembourg Seaman Books cannot be used as Passports. Shipowners and seafarers are responsible for taking the necessary steps to plan their travelling arrangements;
  • Confirmations of Reception of an Application (CRA) are valid for 3 months;
  • Seafarers working on-board oil, chemical and gas tankers must be in possession of their original endorsements.

Download Circular CAM 04/2017


CAM 01/2017 – Amendments (2014) to the Maritime Labour Convention (2006)

The following additional requirements apply to Luxembourg vessels to which MLC, 2006 applies:

Repatriation

  • Shipowners are responsible for obtaining financial security covering repatriation and related costs including up to four months outstanding wages and entitlements, repatriation costs and essential needs such as food, travel, accommodation and medical care.

Shipowners’ liability

Shipowners are responsible for obtaining financial security covering Shipowners’ liability including:

  • contractual compensation paid in full and without delay;
  • interim payment where the extent of disability renders it difficult to assess full compensation.

Payments to the seafarer is without prejudice to other legal rights. There shall be no pressure to accept a payment inferior to the contractual amount. Claims may be brought directly by the seafarer, next of kin or representative.

Financial security shall not cease before the end of the period of validity of insurance, unless the flag State is given at least 30 days’ prior notice.

Certification and Compliance

  • Shipowners shall keep copies on-board of certificates, or other documentary evidence of valid financial security cover issued by a financial security provider. Copies should be posted in a visible place accessible to all seafarers and made available upon inspector request;
  • Proof of insurance shall be in English, or accompanied by an English translation and shall contain the information specified in the MLC;
  • Insurance may be issued in the name of the shipowner or the MLC shipowner. Due care shall be taken to maintain consistency throughout the different elements of the MLC 2006 (crew employment, social security, manning level, etc….), as well as with related IMO instruments. MLC documentation should demonstrate a link between the different actors and the registered owner.

Declaration of Maritime Labour Compliance (DMLC)

  • New Luxembourg DMLC Part I documents will be issued from 19.01.2017 to all Luxembourg flagged vessels prior to the first renewal inspection following entry into force of the amendments; and upon request to any other ship.

Download Circular CAM 01/2017


CAM 11/2016 – Application for Minimum Safe Manning Document (MSMD)

Shipowners are responsible for ensuring ships under their management are sufficiently and efficiently manned in accordance with the MSMD. Only qualified and medically fit seafarers may serve on board Luxembourg-flagged vessel.

Minimum Safe Manning Proposal

Owners must submit a Minimum Safe Manning Proposal detailing the level of manning (numbers and ranks) it considers suitable for:

  • operational requirements;
  • the trading area;
  • the on-board watch system;
  • ship type.

Minimum safe manning levels should be those required for all reasonably foreseeable circumstances and working conditions to permit the safe operation of the ship under normal conditions including:

  • navigation;
  • security;
  • routine maintenance duties;
  • emergencies (ex. accidents, environmental pollution).

In order to meet the criteria of IMO Resolution A.1047 (27), each Company must observe and follow the principles referred to in Annexes A and C and take into particular account the fact that Regulation I/4 of the STCW Convention, as amended, enables Port Sate Authorities to verify conditions on any ship and therefore control visits by Port State Control Officers may take place anywhere at any time.

The MSMD Application Form for ships already registered in Luxembourg can be downloaded here.


CAM 05/2013 – STCW Convention & Code : 2010 Manila Amendments – Security Training

  • The STCW convention requires all seafarers on ships subject to ISPS compliance to have received security related training and instruction relevant to their assigned duties on-board;
  • Provisions related to security training contained cover the following subjects:

Security related Familiarization Training 

  • All persons employed onboard a Luxembourg registered vessel subject to ISPS compliance should receive familiarization training satisfying the requirements of STCW Code A-VI/6.1 prior to be assigned their duties. The training shall be conducted by the SSO or an equally qualified person;
  • Proof of training shall be recorded in the ship training record book and logbook for a period of 3 years. Records must be readily available upon request by PSC officials, Flag State Inspectors and Recognized Security Organizations.

 Security Awareness Training

  • All seafarers in the deck, engineering and catering departments should undertake this training at least once and hold a Certificate of Proficiency issued in accordance with STCW Regulation VI/6.2 and Section A-VI/6.4 of the STCW code. Luxembourg accepts “Security Awareness Training” based on IMO course 3.27 and/or a course approved by an Administration of a Member Party to the STCW Convention.

Security Training

  • Weekly security training is required for seafarers assigned security duties specified in the Ship Security Plan. Seafarers with designated security duties should hold a Certificate of Proficiency issued in accordance with STCW Regulation VI/6.5 and Section A-VI/6.6 of the STCW code;
  • Luxembourg accepts “Security Training for seafarers with Designated Security Duties” based on IMO model course 3.26 and/or a course approved by an Administration of a Member Party to the STCW Convention;

Recognition of STCW Certificates of Proficiency

  • Luxembourg accepts Certificates of Proficiency issued under STCW Regulation VI/6.2 or VI/6.5 provided they are issued by or on behalf of another Administration of a Member Party to the STCW Convention;
  • There is no requirement for Luxembourg Endorsements Attesting the Recognition (EaR) of a Certificate of Proficiency for Security Awareness Training, Security Training for Seafarers with Designated Duties or Ship Security Officers.

Download Circular CAM 05/2013


CAM 05/2011 – STCW Convention and Code-2010 Manila Amendments

  • The 2010 Manila Amendments impose additional measures concerning:
    • Certificates of competency (CoCs) and/or Proficiency(CoPs);
    • CoC and CoP endorsements;
    • Work and rest hours.
  • Application for CoC/CoPs endorsements on behalf of any person responsible for on-board cargo-related operations on oil/chemical/liquefied gas tankers shall be supported by documentary evidence confirming document authenticity and validity;
  • CoC endorsement applications procedures for seafarers serving on board other ship types remain unchanged;
  • All persons assigned duties as officer in charge of a watch or as a rating forming part of a watch and seafarers whose activities involve designated safety, prevention of pollution and security duties on board shall comply at all times with the maximum limits of alcohol consumption – not greater than 0.05% blood alcohol level (BAC) or 0.25 mg/l alcohol in the breath – as defined in point 10 of Section A-VIII/1 of the STCW Code;
  • The above-mentioned seafarers shall be provided with the following rest periods:
    • a minimum of 10 hours of rest in any 24-hour period;
    • 77 hours in any 7-day period.

Download Circular CAM 05/2011

 

5. Ship Certificates

CAM 01/2019 – Availability of certificates on CAM’s Internet Website

  • Vessel certificates hosted on secure government website accessible by unique QR code;
  • Vessel-specific URL randomly generated upon registration;
  • Vessel pages will display CAM-issued vessel certificates, allowing relevant stakeholder (including PSC authorities) to verify the authenticity of Luxembourg vessel certificates.

Download Circular CAM 01/2019


CAM 09/2018 – Procedural requirements for ISM Certification

  • Luxembourg applies the default IACS procedure outlined in IACS PR 9 “Procedural Requirements for ISM Code Certification”. No additional Luxembourg instructions apply.

Download Circular CAM 09/2018


CAM 06/2018 – Ship Radio Stations – Documents that have to be present on board – Rev.2

  • All vessels equipped with a radio station shall keep a Ship Safety Radio Certificate on-board along with the following documents:
    • Ship Radio License;
    • Radio Operator(s) Certificate(s) of Competency;
    • Radio Log;
    • ITU List of Call Signs and Numerical Identities of Stations used by the Maritime Mobile and Maritime Mobile-Satellite Services;
    • ITU List of Coast Stations;
    • ITU List of Ship Stations;
    • ITU List of Radio determination and Special Service Stations;
    • ITU Manual for use by the Maritime Mobile and Maritime Mobile-Satellite Services.
    • Copy of shore-based maintenance agreement (if applicable).

Download Circular CAM 06/2018

Catalogue of ITU Publications


CAM 07/2017 – Use of Electronic Certificates

  • Luxembourg supports the use of electronic certificates and authorizes Recognized Organizations acting under its authority to develop the necessary capabilities to issue electronic versions of statutory certificates which comply with IMO Guidelines for the use of Electronic Certificates (FAL.5/Circ.39/Rev.2).

Download Circular CAM 07/2017


CAM 09/2015 – Ships fitted with Dynamic Positioning Systems

  • Luxembourg accepts additional Class notations for Dynamic Position system installation which comply with IMO Guidelines for vessels with dynamic Positioning System (MSC.Circ.645);
  • Companies which require a “Flag State Verification and acceptance Document” (FSVAD) may contact their RO. The FSVAD issued by the RO on Luxembourg’s behalf will be valid for 5 years. The equipment shall be verified annually by the RO.

Download Circular CAM 09/2015


CAM 03/2015 – Entry into force of the Nairobi Convention

  • Nairobi Wreck Removal Convention provides the legal basis for states to remove or have removed the shipwrecks;
  • Ships exceeding 300gt registered in a state party or leaving/entering a port in the territory of a State party to the Convention must have insurance meeting the requirements of the Convention;
  • Since Luxembourg has not yet ratified the Convention, Luxembourg vessels may obtain a Wreck Removal Certificate issued by a maritime administration of any State party to the Convention. The certificate must be carried on board at all times.

Download Circular CAM 03/2015


CAM 07/2011 – Compulsory Insurance Certificate-Directive 2009/20/EC

  • From 1st January 2012 all ships over 300 GT calling an EU member State’s port shall carry a valid insurance certificate providing the following information:
    • name of the ship, IMO number and port of registry;
    • shipowner’s name and principal place of business;
    • type and duration of the insurance;
    • name and principal place of business of the provider of the insurance and the place of business where the insurance is established.
  • The certificate must be in English/French and must be issued by the insurance provider.

Download Circular CAM 07/2011


CAM 02/2011 – Provisional Certificates of Registry for small Commercial Cruise Vessels that are still under construction

  • All small commercial cruise vessels which are still “under construction” and intended to be registered in Luxembourg according to article 7 of the Luxembourg Maritime Act (1990) must have a pre-visit by the flag state prior to their registration;
  • The visit should be done either by the Commissioner or by a duly authorized person and should not be seen as a regular annual flag state inspection. The visit can be however validated as a first annual flag inspection, depending on the building progress of the vessel;
  • If a vessel remains under construction for more than a year, such visits or “états des lieux” shall have to be organized prior to each renewal of the provisional certificate.

Download Circular CAM 02/2011

 

6. Environment

CAM 04/2018 – IMO Data Collection system on fuel consumption

  • Under the DCS, ships of 5,000 GT and above are required to collect consumption data for each type of fuel they use, as well as other, additional, specified data including proxies for transport work;
  • The aggregated data will have to be reported to the Flag State at the end of each calendar year. Flag States have the obligation to verify the reported data (either themselves or using recognized organizations) adhering to IMO verification guidelines;
  • The Commissariat aux affaires Maritimes (CAM) has decided to delegate the the verification process of the reported data to ABS , BV, DNV-GL, KR,LR, NKK and RINA.

Download Circular CAM 04/2018


CAM 05/2018 – Amendments to MARPOL, Annex V – Garbage Record Book

  • Amendments to MARPOL Annex V concerning Form and Garbage Record Book include the following changes:
    • New garbage discharge criteria for the classification of solid bulk cargoes as harmful to the marine environment (HME);
    • Garbage Record Book Form;
    • Part I is for all ships and includes an additional table;
    • Part II is only for ships carrying solid bulk cargoes and it includes records for Cargo residues (HME and Non-HME);
    • New “e-waste” category is included in the Garbage Record Book form;
    • Annex V Regulation 10 aligned with amended Garbage Record Book form;
    • Changes to standard format of the advance notification form for waste delivery to PRF related to new category of “e-waste” can be found in Appendix 2 of the revised MEPC.1/Circ.834.

Download Circular CAM 05/2018


CAM 11/2018 – Use of Electronic Record Books for MARPOL related Record Keeping

  • Luxembourg accepts the use of electronic record books (e-RBs);
  • Hard copies of all entries must be printed out in the format specified by the relevant MARPOL Annex. These copies will be considered as the official RB and must be available upon request by Flag State and Port State Control inspectors;
  • A printed out version of the following forms shall accompany the printed record book entries:
    • Annex I, Appendix III-Form of Oil Record Book (ORB) ‘Introduction’, ‘List of items to be Recorded (Part I)’’List of items to be Recorded (Part II)’ and ‘Plan View of Cargo and Slop Tanks’;
    • Annex II, Appendix II-Form of Cargo Record Book (CRB) ‘Introduction’, ‘List of items to be Recorded’ and ‘Plan View of Cargo and Slop Tanks’;
    • Annex V, Appendix II – Form of Garbage Record Book (GRB) ‘Introduction’ Part I & II (as applicable), Garbage and garbage management, Description and entries to be made on the GRB;
  • Each printed entry must be signed by the officer in charge and each page of entries must be sequentially numbered and signed by the master;
  • All corrections and/or additions are performed in the e-RB. No hand written corrections/additions are allowed unless first reflected in the e-RB;
  • The software conformance certificate must be issued by a Luxembourg-authorized RO.

Download Circular CAM 11/2018


CAM 03/2017 – Regulation (EU) 2015/757 of the European Parliament and the Council of 29 April 2015 on the monitoring, reporting and verification of carbon dioxide emission from maritime transport and amending Directive 2009/1

  • EU MRV regulations apply to ships over 5.000 GT operating from and/or to a port of call under the jurisdiction of an EU Member State;
  • Shipowners and operators (companies) are required to monitor, report, verify CO2 emissions and report any other relevant ship information falling within the Regulation’s scope;
  • All Luxembourg-authorized Recognized Organizations can act as EU MRV verifiers;
  • EU MRV Implementation Timeline:
    • 31 July 2015 – Entry into Force;
    • 31 August 2017 – Submission of ship-specific monitoring plans to verifier for approval;
    • 1 January 2018 – Companies must commence monitoring their ships’ CO2 emissions on a per-voyage and annual basis;
    • 31 December 2018 – End of the first reporting period;
    • 30 April 2019 – Companies must submit verified Emission Reports to the European Commission (EC) and the Luxembourg Maritime Administration (CAM).

Download Circular CAM 03/2017


CAM 07/2012 – Resolution MEPC.201(62) – Amendments to MARPOL Annex with respect to Garbage Management

  • MARPOL Annex V Amendments impose the following requirements:
    • Every ship of 12m or more in length overall and fixed or floating platforms shall display placards which notify the crew and passengers of the applicable discharge requirements regulations;
    • Ships ≥ 100 GT, ships certified to carry ≥ 15 persons and fixed/floating platforms are required to have new or revised Garbage Management Plan on-board;
    • Garbage Management Plans do not need to be approved by or on behalf of Luxembourg;
    • Ships ≥ 400GT, ships certified to carry ≥ 15 persons or more engaged in voyages to ports or offshore terminals under the jurisdiction of another party to MARPOL and fixed/floating platforms are also required to carry a Garbage Record Book.

Download Circular CAM 07/2012


CAM 10/2016 – Entry into force of the Ballast Water Management Convention – IOPP Certificate

  • International Oil Pollution Prevention (IOPP) Certificate renewal survey can be “de‐harmonized” from other renewal surveys carried out under the HSSC Guidelines to prolong the lead time for fitting BWM treatment systems;
  • Well-founded and justified requests supported by the vessel’s Recognized Organization will be approved by the Luxembourg Maritime Administration on a case-by-case basis, thereby authorizing the RO to issue a new full term IOPP certificate following completion of an IOPP renewal survey;
  • Owners are invited to reintegrate the IOPP survey into the HSSC at the earliest opportunity.

Download Circular CAM 10/2016


CAM 08/2011 – Ballast Water Management Convention

  • All masters are required to apply the provisions of “The guidance on Safety Aspects of Ballast Water Exchange at Sea-IMO resolution A.868(20);
  • Ship owners, operators and masters should familiarize themselves with port state requirements of port for ballast water sediment management and control procedures;
  • Approval and certification of BWM Plans is delegated to ROs.

Download Circular CAM 08/2011