Luxembourg authorizes the use of electronic Record Books for MARPOL record-keeping requirements
- Hard copies are still considered the official Record Book;
- Entries must be printed in the format specified by the relevant International Convention for the Prevention of Pollution from Ships (MARPOL) Annex.
- Each printed entry must be signed by the officer in charge;
- Each printed page must be sequentially-number and signed by the master;
- Any corrections or additions must be made in the Electronic Record Book.
- Hard copies must be readily available upon request by Flag or Port State Control inspectors.
The Record Book manufacturer must provide a software conformance certificate issued by a Luxembourg authorized Recognised Organisations declaration of conformity with the following standards:
- MARPOL Annex I Regulations 17 and 36
- IMO MEPC Circ.736/Rev.2
- Draft Guidance for the use of electronic record books under MARPOL
Launched in 2017, the electronic Oil Record Book (eORB) is a local software application installed on on-board computers and shore-based offices to facilitate accurate Oil Record Book (Part I & Part II) entries. Efficient electronic entries mitigate risks of deficiencies, detentions and regulatory penalties arising from the following circumstances:
- incorrect entries;
- lost oil record books;
- undocumented internal oily mixture transfers;
- discrepancies between Oil record book entries and actual oily water separator capacity; and
- falsified log entries.
Access is restricted to authorized users with valid login credentials. The eORB provides a transparent, securely backed-up electronic Oil Record Book, allowing easy retrieval of archived data by vessel and shore-based users. All data communicated from the vessel to shore-based users are encrypted, precluding unauthorized manipulation or abstraction.
Certified by Lloyd’s Register
The eORB conforms to MARPOL requirements and is certified by Lloyd’s Register according to MEPC.1/Circ. 736/Rev. 2 guidelines.
In 2017, eORb was recognized with the Lloyd’s List Maritime Services Award, Lloyd’s List Intelligence Innovation Award Lloyd’s and List North America Maritime Services Award.
- Circular CAM 11/2018 – Use of Electronic Record Books for MARPOL Related Record Keeping
- eORB website
- eORB FAQs
- Blank Rome LLP, “Environmental Compliance Aboard Commercial Ships: Electronic Recordkeeping Is Overdue”